BOARD MEETING
Monday, September 24, 2012
Central Library Conference Room
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Robert Frankel, President; Anita Forte-Scott, Vice-President/Secretary; Ruth Jonen; Robert Lyons; Deborah Miller; Nicholas Scipione
BOARD MEMBERS ABSENT
Julie Wroblewski-Bosshart
STUDENT TRUSTEES PRESENT
Isha Jog, Matt Mussman
OTHERS PRESENT
Gerald Bromley, Doug Ellsworth, Melissa Jones, Kathy Morgan, Judy Napier, Stephanie Sarnoff
PUBLIC COMMENTS
None
BOARD COMMENTS
Trustee Lyons announced that he will not seek re-election in 2013. Trustee Jonen mentioned that while attending a Rotary event she received a glowing review from a Rotarian about our Astronomy Program speaker. President Frankel expressed praise for the Naturalization Ceremony held in the Library on Friday, September 21. He remarked that it was likely the most important day in 82 new citizens’ lives. Director Sarnoff mentioned that STDL is the only library in the state to host a naturalization ceremony.
RAILS (Reaching Across Illinois Library System) Update-Trustee Forte-Scott. Trustee Forte-Scott reported that the delivery service offered by RAILS is the most important of its services. She noted that the search for an Executive Director continues and that board meetings are accessible via videoconference at multiple RAILS service centers.
APPROVAL OF MINUTES
Trustee Miller moved and Trustee Jonen seconded that:
The August 20, 2012 Regular Board Minutes be approved.
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
None
DIRECTOR’S REPORT
Director Sarnoff reported that a second bench has been added on the east portico and an additional bike rack was installed in the south parking lot. The interior lighting project continues on schedule and has had minimal impact on library operations. The quote for the ash tree remediation project came under budget. All ash trees in the north parking lot were removed earlier this month. Trees in the south lot will be removed during the first week of October. The replacement trees will be a variety of species. Repairs to the drive-up window canopy project continue and should conclude on September 30. Director Sarnoff reminded the Board that the café is scheduled for review in January. The Teen Center will have a soft opening in late October with a Grand Opening on November 24.
Director Sarnoff reported that Reference Department Secretary Lois Vorhauer will retire on September 28. STDL staffer Jenny Pawlikowski will succeed her in the position. Kate Niehoff has been appointed as Readers’ Advisory/Audiovisual Librarian in the Popular Services Department. The Hanover Park Chamber of Commerce Golf Outing was canceled. STDL received the Best Amateur Float Award in Schaumburg’s Septemberfest Parade.
Ms. Sarnoff attended a special meeting of the Village of Hanover Park Joint Review Board on September 19, at which a new TIF for the Irving Park Corridor was approved. The official logo for STDL has been trademarked.
Ms. Sarnoff and local history librarian Jane Rozek and met with Schaumburg Village officials to discuss the use of TIF funds to establish a local archive room in the Library. The Village Attorney will draft an intergovernmental agreement for STDL’s review. The agreement must be approved by the Village and Library Boards before December 31.
Library Programmer Debi Wolfe and Genealogy Librarian Tony Kierna, in cooperation with the Computer Assisted Genealogy Group of Northern Illinois (CAGGNI), will present a genealogy program in January feature a senior researcher from Ancestry.com.
A printed copy of the Illinois Candidate’s Guide is available for review in the Business Office. The candidate filing deadline is December 24, a day on which the Library is closed. Unless the state revises this deadline, a staff member will be assigned to be in the building to accept applications.
Trustee Scipione asked if the staffing in the Teen Center will be sufficient and if staff will be trained. Director Sarnoff replied that all librarians, technology and IT staff will receive training. Future staffing levels will be determined by our experience in the months following the opening.
STAFF REPORTS
Popular Services-Judy Napier-Director of Popular Services Judy Napier reported that electronic ordering and preprocessing are very successful. The Summer Concert series was well attended with an average of 700 people at each event. Department staff is gearing up for the opening of the Teen Center. Technology training sessions will be filmed. Mrs. Napier reported on the demonstration of the 3D printer. Downloading of e-books is growing exponentially. The Tech Bar in AV has attracted many library users. Computer Assistance will be installing a Tech Bar soon.
kidsZone-Melissa Jones-Director of kidsZone Melissa Jones recapped the department’s busy summer. In addition to the regular reading program, a ‘reading challenge’ program was launched. This resulted in a record high number of reader participants. Mrs. Jones distributed STDL bookmarks with artwork by children. The bookmark design contest was so popular it will become an annual event. She reported that the Library will participate in a monthly storytelling and craft program (Tales for Tots) at the recently opened Mariano’s Fresh Market in Hoffman Estates.
Computer Assistance Area-Manager Kathy Morgan-Mrs. Morgan focused on the impressive number of classes offered each month in the Adult Computer Lab and described how the classes evaluated are planned. She discussed new iMac computers and iMac classes. She reported that Computer Instructor and Curriculum Director Ed Moy had attended the Electronic Entertainment Expo (E3).
COMMITTEE REPORTS
Personnel Committee—Trustee Jonen. Trustee Jonen presented a draft of the new executive director evaluation form. There was discussion about the need for and nature of the revisions. Trustee Scipione thanked Ms. Jonen for all of the work put into the draft of the form.
Committee Chair Jonen moved that the draft of the Executive Director Evaluation be used as the method for the director’s evaluation in the spring.
The motion passed unanimously.
STUDENT TRUSTEE REPORTS
Trustees Scipione and Forte-Scott will assist Student Advisor Trustees Jog and Mussman with their board reports. Ms. Jog reported that she is currently taking two classes at Hoffman Estates High School that are paperless, with all work being done on an iPad. She asked if the Library has a smart phone/notebook app. Director Sarnoff reported that we will launch a mobile app this November. Mr. Mussman reported that the open house at Conant High School was not as well attended as hoped.
TREASURER’S REPORT
Trustee Frankel recommended that the Capital Replacement Assessment Plan be reviewed regularly. Director Sarnoff advised that a new assessment plan should be undertaken every 5 years, and that the next one be prepared in 2014. Trustee Scipione recommended that the Board review the physical plant, café and capital budget annually.
UNFINISHED BUSINESS
None
NEW BUSINESS
Trustee Miller moved and Trustee Forte-Scott seconded that the Board approve the FY 2012-13 Budget and Appropriation Ordinance.
Roll Call Vote:
Mr. Lyons Yes
Mr. Scipione Yes
Mrs. Forte-Scott Yes
Mrs. Jonen Yes
Mrs. Miller Yes
President Frankel Yes
The motion passed unanimously.
Trustee Miller moved and Trustee Jonen seconded that the Board approve the FY2011-12 Illinois Public Library Annual Report.
The motion passed unanimously.
Mr. Ellsworth stated that the Treasurer’s report will be available in the Business Office and on STDL’s website. The availability of this report will be published in newspapers.
EXECUTIVE SESSION
None
ADJOURNMENT
8:50 pm