BOARD MEETING
Monday, September 16, 2013
Central Library
Conference Room
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Anita Forte-Scott, President; Ruth Jonen, Vice-President/Secretary; Julie Wroblewski-Bosshart, Treasurer; Jerry Bromley; Robert Frankel; Deborah Miller; Nicholas Scipione
STUDENT TRUSTEES PRESENT
Matt Mussman, Dhrumil Shah
OTHERS PRESENT
Carrie Cichon, Douglas Ellsworth, Melissa Jones, John Juergensmeyer, Judy Napier, Stephanie Sarnoff
PUBLIC COMMENTS
None
BOARD COMMENTS
Vice-President Jonen commented that she, Trustee Miller and Director Sarnoff had attended the Hoffman Estates Chamber of Commerce Legislative Luncheon at St. Alexius Women’s and Children’s Hospital on Friday, September 6.
Treasurer Wroblewski-Bosshart, Trustee Bromley, and Trustee Miller commented on marching with the Library’s float in the Village of Schaumburg labor Day Parade.
RAILS Update – Mrs. Forte-Scott
None
APPROVAL OF MINUTES
Trustee Miller moved and Treasurer Wroblewski-Bosshart seconded that:
The August 19, 2013 Regular Board Minutes be approved.
The motion passed unanimously.
APPROVAL OF BILLS
Treasurer Wroblewski-Bosshart moved that:
The Board approve the August 2013 Bill List.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Scipione Yes
Mrs. Miller Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
Vice-President Jonen will give an update on the renovation of the Café under Committee Reports.
President Forte-Scott proposed that Board enter Executive Session prior to the Director’s Report.
Vice-President Jonen moved and Trustee Frankel seconded that:
The Board exited Regular Session and entered into Executive Session at 7:08 PM.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Scipione Yes
Mrs. Miller Yes
This motion passed unanimously.
The Board exited Executive Session and entered into Regular Session at 7:30 PM.
DIRECTOR’S REPORT
Ms. Sarnoff reported that Library Assistant Charlene Waden will retire on September 25. ‘Char’ has worked exclusively at the Hoffman Estates Branch for 34 years. She announced that STDL received the check from the Department of Commerce and Economic Opportunity (DCEO) in the amount of $158,500 for energy efficiency improvements. The cleaning crew began work on Monday, September 9. Facilities Coordinator Joanne Schultz will train and supervise the six member team. Ms. Sarnoff reported that she will be out of the country until Thursday, October 3. She will be available to contact via email or phone.
Vice-President Jonen thanked Ms. Sarnoff for interceding on behalf of the STDL staff to waive the account fees by BMO Harris bank.
STAFF REPORTS
Popular Services – Judy Napier
Mrs. Napier reported that Popular Services had a very busy summer including concerts, programs, book clubs, and increased foot-traffic. The Teen Place has been open almost a year, and the statistics show that it has been extremely busy. A new and very popular service introduced is one-on-one instruction sessions on using eBooks and eReaders.
Trustee Scipione suggested allowing adults to use the Teen Place Digital Production Studio during non-peak hours. Ms. Sarnoff noted that we planned to do just that as soon as we finished a ‘shake-out’ period.
Youth Services – Melissa Jones
The kidsZone was very busy as well, serving 19,000 patrons this summer. The Computer Lab was repurposed to serve as a program room for Story Time, Baby Play, etc. A new attractive, functional and user-friendly public service desk was installed in September. In October and November the KidsZone will present Story Times in French and Spanish.
COMMITTEE REPORTS
Vice-President Jonen reported on behalf of the Café Committee, about possible improvements to the Café. Facilities Coordinator, Joanne Schultz, obtained a quote for re-painting. The Committee will continue to study furniture replacement.
TREASURER’S REPORT
Treasurer Wroblewski-Bosshart reported that tax revenue is consistent with expectation and that expenditures are favorable to what was budgeted.
STUDENT TRUSTEE REPORTS
Matt Mussman expressed excitement about being chosen to serve a second term as Student Advisory Trustee (SAT). One of his goals for the year is to bring ideas discussed in Board meetings to the Teen Board.
Dhrumil Shah shared an idea to get high school students more involved in and knowledgeable about the resources offered by the Library. With the ongoing push from all schools in the district to increase standardized test scores, Dhrumil suggested contacting school officials to let them know about the Practice Tests offered at the Library, with the hopes that they would spread the word and encourage students to use these resources.
President Forte-Scott assigned multiple tasks to the SATs for the coming month: identifying contacts in their schools to include STDL- related messages in morning announcements; meeting with building principals to discuss the role of an STDL Student Advisory Trustee and to convey our interest in building partnerships; and, encouraging student newspaper writers to include a Library related article in the next issue.
UNFINISHED BUSINESS
Vice-President Jonen moved and Trustee Miller seconded that:
The Board approve the Settlement and Mutual Release of Claim Agreements pertaining to the Teen Place Project, as presented and recommended by STDL Attorney, John Juergensmeyer.
This motion passed unanimously.
NEW BUSINESS
Approval of FY2014 Illinois Public Library Per Capita Grant
Trustee Frankel moved and Trustee Miller seconded that:
The Board approve the FY2014 Illinois Public Library Per Capita Grant.
This motion passed unanimously.
Award of Bid for Fire Prevention and Alarm System
Trustee Miller moved and Vice-President Jonen seconded that:
The Board award the contract for the Fire Alarm Replacement Project to the lowest responsible bidder, Fox Valley Fire and Safety in the amount of $124,500 plus a 10% contingency for a total not to exceed $136,950.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Scipione Yes
Mrs. Miller Yes
This motion passed unanimously.
Approval of Waiver of Bid for Heat Control Panel (Hanover Park Branch)
Trustee Miller moved and Trustee Bromley seconded that:
The Board approve a Waiver of Bid for the Heat Control Panel replacement for Hanover Park Branch, due to lack of response from vendors.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Scipione Yes
Mrs. Miller Yes
This motion passed unanimously.
ADJOURNMENT
9:05