BOARD MEETING
Monday, September 15, 2014
Central Library
Conference Room
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Ruth Jonen, President; Julie Wroblewski-Bosshart, Vice-President/Secretary; Nicholas Scipione, Treasurer; Robert Frankel; Deborah Miller; Anita Forte-Scott
BOARD MEMBERS ABSENT
Gerald Bromley
STUDENT TRUSTEES PRESENT
Barathkumar Baskaran, Sruthi Gurudev
OTHERS PRESENT
Carrie Cichon, Monica Harris, Melissa Jones, Reiner Musni, Judy Napier, Stephanie Sarnoff, Lisa Trousdale
PUBLIC COMMENTS
Lisa Trousdale, a resident of Hanover Park, attended the meeting to observe the workings of the Library Board.
BOARD COMMENTS
Treasurer Scipione commented that he and Trustee Frankel attended the opening of School District 54’s Early Learning Center and noted the sizeable number of community attendees.
Vice-President Wroblewski-Bosshart and Trustee Miller commented that they had accompanied the Library’s Septemberfest float.
President Jonen commented that she and Trustees Miller, Wroblewski-Bosshart and Frankel attended the Hoffman Estates Chamber of Commerce Annual Legislative Luncheon at the St. Alexius Medical Center.
RAILS – Mrs. Forte-Scott
Mrs. Forte-Scott reported that Reaching Across Illinois Libraries System (RAILS) is offering webinars and video streaming to libraries through its website; and, that the Illinois State Library will offer a grant opportunity to libraries to provide pocket devices for reading Braille.
APPROVAL OF MINUTES
Trustee Forte-Scott moved and Vice-President Wroblewski-Bosshart seconded that:
The August 25, 2014 Regular Board Minutes be approved, with a typographical correction.
The motion passed unanimously.
APPROVAL OF BILLS
Treasurer Scipione moved that:
The Board approve the August 2014 Bill List.
Roll call vote:
Mrs. Miller —- Yes
Mrs. Forte-Scott —- Yes
Mrs. Jonen —- Yes
Mr. Scipione —- Yes
Mrs. Wroblewski-Bosshart —- Yes
Mr. Frankel —- Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
Ms. Sarnoff requested that a discussion of the Plan of Service be added to the Unfinished Business section of the Agenda.
PRESIDENT’S REPORT
President Jonen reported that Trustee Bromley intends to resume attending Board meetings in October following resolution of health concerns.
DIRECTOR’S REPORT
Ms. Sarnoff reported that the Parking Lot Paving Project should be completed by Wednesday, September 17 (weather permitting); finishing touches will soon be completed in the KidsZone Enchanted Forest; and, carpet will soon be replaced in Circulation Area. She noted that the Business Office staff has assembled packets for those who intend to stand for the April 2015 Library Trustee election. Petitions may not be circulated until September 22, 2014. She reported arrangements have been finalized for the November 1, 2014 Plan of Service Committee Meeting. It will be held at the Chicago Marriott Schaumburg, 50 North Martingale Road, from 8:00AM – noon.
STAFF REPORTS
Popular Services – Judy Napier
Judy Napier, Director of Popular Services reported that 5,700 patrons attended the 2014 outdoor summer concerts series (the highest attendance in many past years). Despite the increasing popularity of downloadable media, physical books, CDs and DVDs continue to circulate well. She noted that the NextGen initiative had a successful year presenting programs for (and with) with adults in their twenties and thirties; and, that almost 1,000 teen attended programs during the summer.
Youth Services – Melissa Jones
Melissa Jones, Director of Youth Services, reported that there were approximately 16,000 attendees at summer KidsZone programs. She noted that the librarians have started their annual visits to the District 54 3rd grade classrooms, and that the 1st graders have begun their tours of the library. In the future, KidsZone programming will increase its focus on parent/child interaction.
COMMITTEE REPORTS
None
TREASURER’S REPORT
Mr. Scipione reported that the August Balance Sheet and Income Statement indicate that property tax revenues are being received as expected. Revenues are currently favorable over expenditures.
STUDENT ADVISOR TRUSTEE REPORTS
Treasurer Scipione introduced the 2014-2015 Student Advisor Trustees (SATs): Barathkumar (Barath) Baskaran, a junior at Hoffman Estates High School, and Sruthi Gurudev, a junior at Conant High School.
Trustee Forte-Scott stressed the importance of the SATs responsibility to reach out to fellow teens.
UNFINISHED BUSINESS
President Jonen suggested that henceforth, the “Student Advisor Trustee Reports” agenda item precede the “Treasurer’s Report”.
Trustee Forte-Scott followed up on a discussion at the September Board of the posting of Library Board members’ personal contact information on the STDL website. Ms. Harris presented an informal survey of area library websites which showed no standardization of the nature of information made available to the public. She provided her findings to Treasurer Scipione who offered to present some options at next month’s meeting.
Plan of Service Committee Meeting
Ms. Sarnoff reported that the Management Team began a process of identifying library and community values and expectations. The outcome of this process will contribute to the Plan of Service Committee meeting with the Board. She noted that the Management Team has had several meetings with architects Tiffany Nash and Dan Pohrte who are conducting the architectural master plan.
Ms. Sarnoff suggested that with the evolution of the library and the community, it is important for the STDL to examine its and the community’s values. President Jonen recommended that the Board look at the Plan of Service on a regular basis to insure that library activities are consistent with and further our mission and vision. Trustee Frankel commented that the Plan of Service must be supported with adequate resources.
NEW BUSINESS
Approval of Resolution Authorizing the Sale of Property with a Unit Value of Less Than $1,000
Trustee Miller moved and Vice-President Wroblewski-Bosshart seconded that:
The Board approve Resolution # 2014/2015-2, authorizing the Sale of Property with a Unit Value of Less than $1,000.
This motion passed unanimously.
Approval of Resolution Authorizing Joint Purchasing Act Participation
Trustee Frankel moved and Trustee Forte-Scott seconded that:
The Board approve Resolution # 2014/2015-3, authorizing Joint Purchasing Act (30 ILCS 525/) Participation.
Roll call vote:
Mrs. Miller —- Yes
Mrs. Forte-Scott —- Yes
Mrs. Jonen —- Yes
Mr. Scipione —- Yes
Mrs. Wroblewski-Bosshart —- Yes
Mr. Frankel —- Yes
The motion passed unanimously.
Approval of Intergovernmental Cooperation Agreement for Purchasing Association of Cooperative Entities (PACE) Purchasing Cooperative, Education Service Center, Region 20
Trustee Forte-Scott moved and Vice-President Wroblewski-Bosshart seconded that:
The Board approve Resolution # 2014/2015-4, authorizing the Intergovernmental Cooperation Agreement with Purchasing Association of Cooperative Entities (PACE).
Roll call vote:
Mrs. Miller —- Yes
Mrs. Forte-Scott —- Yes
Mrs. Jonen —- Yes
Mr. Scipione —- Yes
Mrs. Wroblewski-Bosshart —- Yes
Mr. Frankel —- Yes
The motion passed unanimously.
EXECUTIVE SESSION
None
ADJOURNMENT
Trustee Miller moved and Trustee Forte-Scott seconded that:
The Board adjourn at 8:38 P.M.
The motion passed unanimously.